Friday, January 6, 2012

Tip of the Week: The Toastmaster Role

This is an oldie, but a goodie!  Our club has many new members, and they have been rocking the Toastmaster role!  For a little refresher, here is a summary of the duties of the Toastmaster, before, during, and after the meeting.  I also have attached an agenda template for the Toastmaster of the week to use in creating the meeting agenda.

 Toastmaster duties before the meeting:
·         Contact the speakers and obtain speech title & length and any info to relate in the introduction of the speaker.
·         Make sure all roles are filled – check the duty roster and confirm that people with roles are attending the meeting.
·         Prepare remarks relative to the theme of the week.
·         Prepare and print out copies of the meeting agenda.

Toastmaster duties in the minutes before the meeting:
·         Arrive early to the meeting to help set up the room and distribute the agendas and voting sheets.
·         Welcome guests in person and collect their contact information.
·         If people with roles are not present by noon, work with the General Evaluator to find a replacement for their role.

Toastmaster duties during the meeting:
·         Have the Club President (currently Ania) or another present officer start the meeting on time at 12:00 noon, and wrap up the meeting just before 1:00.

Toastmaster duties after the meeting:
·         Visit with guests and gauge their interest in joining Electric Toasters.
·         If the VP-Education (currently Jason) isn’t present, email him/her the revised list of roles for the day.  This information is used in the creation of future schedules.

Have fun!

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